We are looking for a highly organised and motivated Studio Assistant to support the smooth running of our busy creative studio. This role involves a wide range of responsibilities, from day-to-day office coordination to supporting senior leadership and assisting with basic finance and IT tasks. The ideal candidate will be confident, discreet, detail-oriented, and proactive.

STUDIO ASSISTANT – Maternity Cover

 

Contract: 18 August 2025 – 30 September 2026
Reporting to: Commercial Manager
Location: STUFISH Entertainment Architects, LONDON

 

 

Key Responsibilities

• Coordinate UK and international travel for the CEO, Partners, and staff (including visas and travel documentation)
• Maintain calendars and diaries for the CEO and the wider office
• Provide first-line IT support and liaise with external tech providers
• Manage renewals for software contracts and oversee general system maintenance
• Act as the first point of contact at reception—welcoming guests, candidates, and contractors
• Open and close the studio each day
• Answer phones, monitor the intercom, handle deliveries and courier bookings
• Organise team lunches, meetings, workshops, and internal events
• Keep communal areas (kitchen, meeting rooms, bathrooms) clean, stocked, and presentable
• Manage office supplies, oversee equipment functionality, and liaise with maintenance providers
• Maintain digital and physical filing systems, databases, and inventory records
• Support finance tasks, including posting and sending invoices, logging expenses, and assisting with credit card reconciliation
• Track staff annual leave and time-off records

What We’re Looking For

• Previous experience in an administrative, studio, or office coordination role
• Excellent communication skills—both written and verbal
• Strong multitasking ability and excellent time management
• Proficient in Microsoft Office (especially Word, Excel, PowerPoint)
• Experience with InDesign and QuickBooks is a plus
• Highly organised, reliable, and detail-oriented
• Discreet and professional when dealing with confidential information

To Apply

Please send your CV, cover letter, references, and salary expectations to careers@stufish.co.uk, with “Studio Assistant” in the subject line.

Important: You must have the right to work in the UK. Due to anticipated application volume, only shortlisted candidates will be contacted.